Executive Assistant to Superintendent of Learning

Executive Assistant to Superintendent of Learning

Trillium Lakelands District School Board invites applications for the position of Executive Assistant to Superintendent. Please note that as an Executive Assistant the assigned portfolio is subject to change as determined by the Board however the incumbent hired to this vacancy will initially be assigned to support the Superintendent of Learning responsible for K-12 Special Education Services and Region of Schools.

Location: Muskoka Education Centre

Start Date: as soon as possible following the hiring process

Rate of Pay : Band 3 - $72,989.44 - $85,387.34

Hours of work : 7 hours per day (plus 30 minute unpaid break), 35 hours per week

Position Status: Vacant Position

Posting #: MM-2026-06-09-12

Who we are:

Trillium Lakelands District School Board (TLDSB) encompasses the municipalities of the City of Kawartha Lakes, Haliburton County, and the District Municipality of Muskoka. With approximately 16,000 students, TLDSB has 40 elementary schools, seven secondary schools, and six Adult and Alternate Education Centres.

Purpose of Position:

Reporting to the Superintendent of K-12 Special Education Services and Region of Schools the Executive Assistant – K-12 Special Education Services and Region of Schools will be responsible for supporting all areas of the Superintendent's portfolio. The position requires flexibility and the ability to prioritize key actions while supporting the Superintendent with portfolio-related project and event management; responding to information requests for both general and confidential information; attending meetings either as a participant or as a recorder of minutes, communicating next steps and future meeting dates to participants, and providing clerical and administrative support

Overall the incumbent in this position will contribute to student achievement and the TLDSB Mission Statement by ensuring that the Superintendent is regularly informed with accurate and current information that will enable them to make the best possible decisions for staff and students.

Primary Responsibilities include:

Support for Superintendent including:

• Responding to inquiries for general/confidential information;
• Carrying out functions in relation to the family of school support including: filing; responding to parental concerns; receiving and directing phone calls of a confidential nature;
• Responding to the needs of Principals and staff for information;
• Acting as a recording secretary at various meetings and for committees, as required, and which may include travel;
• Providing clerical and administrative support, including drafting correspondence;
• Managing and maintaining a filing system in adherence to Records Retention Policy and Procedure;

• Collecting and compiling data

• Tracking expenses related to department budget;
• Meeting support, including minute taking, catering, communication with participants, drafting agendas, room bookings, and follow up;
• Assisting with the Board's professional development program as required;
• Drafting reports and presentations.

• Receiving and directing correspondence (phone calls, emails, in-person communication) in a confidential and respectful manner;
• Liaising with community partners including Federations and Unions.

• Tracking of all expenses related to department budget;
• Processing requisitions and invoices;
• Meeting Ministry reporting deadlines as needed;
• Attending to due dates and timelines.

• 2-year Office Administration - Executive (Certificate) at the Community College Level

• 5 years experience in progressively responsible clerical / administrative positions;
• School Board experience preferred.

• Strong organizational skills along with tact, discretion and awareness of confidentiality;
• Strong communication skills, both written and oral;
• Strong interpersonal skills;
• Ability to work independently as well as collaboratively within a team environment;
• Strong computer skills with high proficiency in word processing and spreadsheet applications as well as records management;
• Valid Driver's License and reliable vehicle.

• Office building working environment;
• Frequent amounts of concentration, attention to details, visual exertion, and keyboarding;
• Pressure to meet deadlines, and deal with interruptions.

Qualified applicants are asked to submit a cover letter and resume quoting posting #MM-2026-06-09-12 no later than 4 p.m. on Monday, June 22, 2026 to Nikki Train, Superintendent of Learning to the attention of Sara Manol, Executive Assistant to Human Resources Services: sara.manol@tldsb.on.ca.

Please be advised that as a condition of employment the successful candidate will be required to provide the following documentation to Human Resources Services:

• An original copy of a valid Police Records Check with a Vulnerable Sector Check dated within 6 months prior to the date of hire;
• Proof of post secondary education qualifications (e.g. original post secondary diploma / degree with seal (or a copy of a certified post-secondary transcript).

Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please contact the Principal/Supervisor to whom you are submitting your application.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

If you require this information in an accessible format, please contact Communications Services at info@tldsb.on.ca.

The Trillium Lakelands District School Board would like to thank all respondents; however, only those selected for an interview will be contacted.